Circulation Policy

Registration

Any resident of the State of Wisconsin (except Milwaukee County residents) who currently does not have a library card in any Waukesha County or Jefferson County Public Library may apply for a library card at the Butler Public Library. The Butler Public Library will honor library cards from any Waukesha County or Jefferson County Public Library.

To register for a library card, the applicant must present a valid photo ID and proof of current residence. If an applicant’s photo ID does not have the current address, a utility bill or lease agreement may be presented with his/her current residence.

Children under 18 years of age must be accompanied by a parent or legal guardian presenting a valid photo ID and proof of current residence. Items checked out on a minor’s card are the responsibility of the parent or custodial guardian. The library’s selection of materials will not be influenced by the possibility that they may come into the hands of children or young adults.

Milwaukee County residents can obtain a library card for a fee of $40 per year.

Employee Cards

Milwaukee County residents who work in Butler are eligible for a Business Library Card at no charge after presenting valid photo ID with proof of current residence, and proof of employment (e.g., check stub, work identification card, business card, letter from company on letterhead). The card will be renewed annually with proof of employment.

Student Cards

Milwaukee County students who attend St. Agnes Catholic School in Butler or Immanuel Lutheran School in Brookfield may be issued a Student Library Card at no charge with current school year verification of enrollment. To register for a card, a parent or legal guardian must present a valid photo ID with proof of current residence along with school enrollment verification. Card will expire July 31st of every year. The card will be renewed annually with verification of enrollment at either of the schools for the upcoming school year.

Teacher Cards

Milwaukee County residents who are teachers at St. Agnes Catholic School in Butler or Immanuel Lutheran School in Brookfield may be issued a Teacher Library Card free with employment verification. To register for a library card, the applicant must present a valid photo ID and proof of current residence along with employment verification. Card will- expire July 31st of every year. The card will be renewed annually with verification of employment at either of the schools for the upcoming school year.

Internet-Only Card

Milwaukee County Residents who wish to ONLY access the computers with Internet at the Butler Public Library may apply for an Internet-Only Card. A photo ID and proof of residence is required with the card application. There is no fee for an Internet-Only Card. This card may be upgraded to full access CAFÉ Library Card for the $40 annual fee.

All applicants agree to abide by the rules of the library and must assume financial responsibility for all materials borrowed from the library.

Expired Cards

To ensure the accuracy and integrity of the database, library cards expire every 18 months. Patron information will be verified before renewing for another 18 months.

Milwaukee County cards will expire after 12 months. Patron information will be verified and $40 collected before renewing for another 12 months.

Courtesy notices are sent to email only, or email + text, 14 days before a card expires.

Inactive patron accounts are deleted from the database three years after expiration.

Patrons must reapply for a card if their previous card was deleted. A valid photo ID and proof of current residence is required.

Lost or Stolen Cards

Please notify the library immediately if a card is lost or stolen, or if there is unauthorized use of the card. Upon notification, the card will be barred from further usage.

Replacement of a lost/stolen library card is $1.00.

Blocked Cards

The maximum fine/fee allowed on a library card before it is blocked is $10.00. If a card is blocked, it cannot be used to check out materials until the fines/fees are paid.

Loan Periods

Loan period for books, audio books, magazines, and CDs is 3 weeks (21 days).

Loan period for DVDs is one week (7 days).

Book Club Kits are 42 days.

Loan Limits

The total number of checkouts allowed per card (adult or child) at any given time is 250.

DVDs and Blu-Rays are limited to the following out at one time:

  • 15 Adult DVDs and Blu-Rays, AND
  • 15 Children’s DVDs and Blu-Rays

Renewals

All items may be renewed up to three times for the original loan period if there are no holds on the item.

Holds

Patrons may place their own holds using the catalog, either at the library or online. Or they may request, either in person or over the telephone, that library staff place holds for them. No more than one hundred holds may be attached to a patron’s library account at any given time. A patron who puts a hold on an item will receive notification as soon as a copy is available. If an item is not claimed before the hold expires, it will be offered to the next person on the hold list or, if no one else is waiting, returned to the circulating collection.

Fines

  • Adult DVDs and Blu-Rays: $1.00 a day with a $10 maximum.
  • All other adult materials: $.15 a day with a $10 maximum.
  • No fines will be charged on Children’s materials checked out on cards belonging to patrons under the age of eighteen.

Fines may be paid at the library with cash or check.

Fines may also be paid using a credit or debit card through a patron’s account in the CAFÉ system. A service fee will be charged.

Replacement Costs

Damaged or lost library materials will be charged the list price as the replacement cost.

All cards (adult and child) are charged replacement costs.

Collection Practice of Monies Owed

Three (3) days before due – courtesy notice sent to patron preference (email only, or email + text).

Seven (7) days past due – 1st overdue notice is sent to patron preference (email, text, mail, phone).

Fourteen (14) days past due – 2nd overdue notice is sent to patron preference (email, text, mail, phone).

Twenty-one (21) days past due – bill is sent via postal mail for item(s) lost with replacement cost of item(s).

Thirty-five (35) days past due – a final reminder letter sent via postal mail for items(s) lost with replacement cost of item(s)

Failure to receive a notice for any reason does not remove the responsibility to return items promptly and pay fines or fees.

Interlibrary Loans

The Butler Public Library participates in a statewide interlibrary loan service. Through this service we may obtain items for patrons from libraries throughout Wisconsin and the rest of the U.S. which are not available at the Butler Public Library or at any other CAFÉ Library in Waukesha or Jefferson County. Interlibrary loan (ILL) is the process whereby library materials, or copies of materials, are requested by, received by, or provided by one autonomous library to another. The libraries involved in ILL are not under the same administration. For the purposes of this policy, ILL is the transfer of materials between the Butler Public Library and any library outside of the CAFÉ Consortium.

Patrons are required to conform to the rules and regulations of the library from which the materials are borrowed. Due dates are determined by the owning library. Any interlibrary loan material checked out from the Butler Public Library to an individual patron should be returned directly to the Butler Public Library.

Confidentiality

Wisconsin State Statute 43.30 requires records of any library which is in whole or in part supported by public funds, including the records of a public library system, indicating the identity of any individual who borrows or uses the library’s documents or other materials, resources, or services, may not be disclosed except by court order or to persons acting within the scope of their duties in the administration of the library or library system, to persons authorized by the individual to inspect such records, to custodial parents or guardians of children under the age of 16 under Wisconsin State Statutes 43.30 (4) to libraries under  43.30 (2) and (3), or to law enforcement officers under 43.30 (5).