Approved 2019; Revised 06/14/2022; Revised 09/2025
Users
The Library’s meeting room is primarily used for programs operated and sponsored by the Library, the Village of Butler, nonprofit organizations, or small, private groups
within the Library’s service area.
Priority:
In case a date is requested by more than one group, priority is given in the following order:
- Library programs conducted by staff, or programs the Library sponsors, or are sponsored by the Bridges Library System.
- Other Village of Butler departments.
- Non-profit, civic, or service organizations within Waukesha County. (A nonprofit is a group registered as 501(c)3)
- Local organizations or informal groups.
- For-profit groups located in Waukesha County
Requirements
- The meeting room may be reserved only during open hours.
- If a group has a compelling reason for needing the room after hours, this must be arranged with and approved by the Director.
- The meeting room may be reserved up to 90 days in advance.
- A primary contact must complete a Meeting Room Request form, including an address or email address, and phone number.
- The meeting room can be reserved for up to four hours. Additional time must be approved by the staff.
- Groups — listed in #1 – #3 above — will not be charged.
- Groups – listed in #4 or #5 above – are required to pay a fee. See the fee schedule at the end of this section.
- Groups may not charge room admission. Groups may charge a program fee, pending approval from the staff.
- Free non-alcoholic beverages may be served by the group.
- Food that has been approved by the staff may be brought by the group.
- The group is required to clean the tables and chair surfaces if dirty and pick up any items they have dropped or placed on the floor.
- The room must be vacated at least 15 minutes prior to closing.
- There is no smoking in the Library or the meeting room.
The use of the meeting room may be denied for reasons outlined in the Library Use Policy.
Disclaimers
The fact that a group is meeting at the Library does not in any way constitute an endorsement of the group’s policies and beliefs by the Library staff or Board.
The Library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the Library by any group or individuals attending
a meeting. The Library Board and staff do not assume any liability for groups or individuals attending a meeting in the Library.
Fee schedule (for-profit groups)
First, 2-hour block: $25.00
Additional 2-hour block: $20.00
Updated: 9/3/25