Meeting Room Policy

Potential users and priority

  1. First priority is given to library and local government use of the meeting room. Library, library affiliated, or library sponsored/co-sponsored meetings or programs have priority over all other requests.
  2. The library’s meeting room is intended primarily for programs operated and sponsored by the library, the municipality, nonprofit organizations, or groups in the community.
  3. The priority of all users is as follows:
  • Library programs or programs in which the library is a sponsor, participant, or cooperating agency
  • Other village department functions
  • Meetings sponsored by Waukesha County nonprofit*[1], civic, or service organizations in the community
  • Meetings of local community organizations or informal groups
  • For profit Waukesha County groups; for a donation
  1. The use of the meeting room may be denied for due cause. Refer to the Library Use Policy: “Such causes may be failure to return library materials or to pay penalties, destruction of library property, disturbance of other patrons, or any other illegal, disruptive, or objectionable conduct on library premises.”


  • The room maybe reserved no more than 90 days in advance.
  • It is understood that library programming will have first use in room use.
  • There will be no charge for use of the meeting room. (Unless requested by a for-profit group, where a donation will be requested.)
  • No admission may be charged by the group.
  • Non-alcoholic refreshments may be served and shall be supplied by the group. No smoking is allowed.


  • The fact that a group is permitted to meet at the library does not in any way constitute an endorsement of the group’s policies and beliefs by the library staff or board.
  • The library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the library by any group or individuals attending a meeting.
  • The library board and staff do not assume any liability for groups or individuals attending a meeting in the library.

[1][1] A non-profit is defined as a group registered as 501(c)3 or which benefits the entire community.